BLACKMORE TECHNOLOGY GROUP LIMITED · CORPORATE GOVERNANCE · SEAT 09
Corporate Secretary
Support orderly corporate governance through reliable Board records, meeting administration, resolutions, records retention and communication of formal decisions.
APPOINTED ROLE HOLDERAnnette Harper
Board administration and corporate records
The Corporate Secretary helps connect governance to an accurate written record. The office supports the Chair, directors and officers while keeping a consistent trail of what was decided, by whom, and what action was assigned.
Core responsibilities
- Coordinate Board notices, agendas, papers and meeting logistics in accordance with BTG’s governing requirements.
- Prepare and maintain minutes, resolutions, decisions and action records, including attendance and recorded follow-up responsibilities.
- Maintain the company’s official corporate record organization, including director/officer registers, required consents and governance documentation where applicable.
- Track decisions requiring future review, policy approvals, delegated actions and the completion of assigned governance tasks.
- Support controlled access to confidential Board documents and proper retention of statutory, contractual or sensitive materials.
- Help ensure that public company statements about leadership, positions and corporate decisions are consistent with approved corporate records.
Areas of oversight
- Completeness and accessibility of authoritative Board records.
- Meeting procedure and the sequence of approvals and action items.
- Controlled handling of confidential Board material.
- Consistency among governance records, role descriptions and published company information.
Reports and practical outcomes
- Accurate minutes, resolutions and an organized Board record set.
- An action tracker for decisions and assigned responsibilities.
- Orderly governance calendars and meeting-material distribution.
- Current corporate record references for authorized internal review.
Works with
- Board Chair and CEO on agendas and decisions
- All directors and officers regarding required reports
- Legal, Privacy & Data Sovereignty on sensitive records
- CFO & Treasury for resolutions involving company finance
Questions this role brings to the Board
- Is this a completed Board decision or only a proposal for consideration?
- Is the resolution or action documented clearly and retained appropriately?
- Who is responsible for follow-up and what evidence will close the item?